Faculty Administrator (Stamford College)

Job Overview

The successful candidate will possess excellent planning and organisation skills to be able to provide an outstanding administrative service to the Faculty, ensuring that staff and students are supported.

The successful candidate will have good written and oral skills, allowing them to give outstanding customer service, as well as the ability to communicate effectively at all levels.

The main duties and responsibilities will include, but will not be limited to the following areas:

  • Undertake a range of tasks related to enrolments and admission for learners in the Faculty.
  • Support at College marketing and other student facing events.
  • Implement agreed systems for monitoring learner attendance, providing reports on absence and recording transfer and exit data to ensure records are up to date and accurate.
  • Carry out a range of learner-related administration, e.g. educational visits, events, learner references and reports, to support the effective delivery of course.
  • Responsible for the updating and inputting the Faculty curriculum and learner information as appropriate.
  • Inputting of faculty timetables onto ProSolution and maintaining these throughout the year.
  • Responsibility for raising purchase orders in line with College Financial Regulations and confirmation processes when the goods/services are received.
  • Recording, monitoring and reconciling petty cash within the Faculty and where appropriate reconciling and paying retail cash into the college cash office.
  • Raise Faculty staff awareness of Financial Regulations, processes and procedures and relevant deadlines for submission of all financial related transaction.
  • Assisting with the staff recruitment and interview processes.
  • Support the Head of Faculty with the administration of Probationary Reviews and Appraisals reviews they are responsible for to ensure their timely completion.
  • Responsibility for the recording and following procedures for staff absences and coordinating the holiday leave system.
  • Providing efficient clerical/administrative support to the Team and Manager.
  • Assisting the Manager with the administration of College and Faculty projects.
  • Responsibility for the administration and compliance with College policies and procedures.
  • Collecting and distributing internal and external mail at regular times in order to meet post deadlines.
  • Maintaining stationery stocks and ordering as and when required.
  • Meeting any audit and risk requirements.
  • Providing a professional customer service to both internal and external customers as and when required.
  • Ensuring all Faculty quality standards for your responsibilities are met and identifying any problems with the Head of Faculty.
  • Demonstrating flexibility in responding to changing demands in personal, faculty or the college’s workload.
  • Maintaining strict confidentiality of all information and data within the department both internally and externally.
  • Attending team and other meetings as and when required.
  • Calendar Management for HoFs and CLs within the Faculty areas
  • Arranging and supporting with disciplinary meetings and ensuring the disciplinary procedure is understood by all staff within the Faculty. Updating on Promonitor accordingly.
  • Ensure risk assessments for classrooms and specialist rooms are updated as required.

Normal working hours of 8.30am to 5pm Monday to Thursday, 8.30am to 4.30pm Friday

Yes extensive free parking is available at all our locations.

Sponsorship and financial support to achieve Degree Level and Professional qualifications is available upon application.

We have an on-site nursery at our Peterborough Campus, and also offer childcare vouchers to support nursery fees here and at other locations.

Our generous holiday entitlement starting from 41 days of paid leave for full-time employees also hugely supports our working parents, and for some roles, term-time only contracts are available.

You will also find above-average occupational maternity and adoption benefits with up to 12 months off work, and access to paternity and shared parental leave scheme.

The Senior Leadership Team truly care for the wellbeing of staff and students and are actively involved in not only ensuring professional training is available, but that support for personal and professional problems is also accessible. Our free ‘Employee Assistance Programme’ offers access to a wide range of wellbeing resources and programmes including a counselling helpline if required.

Aside from delivering above-average generous holiday and pension benefits, we offer awards and vouchers, and encourage contribution to recognition schemes to ensure staff feel valued and appreciated.

Both locations offer impressive on-site gym and fitness suites, free-parking, well-stocked libraries, and a number of eateries including a Costa at Peterborough and a Starbucks at Stamford.

Peterborough College also has an on-site nursery rated ‘good’ by Ofsted.

Summary

Stamford College
Point 16, £21,878 per annum
Full-time, Permanent
30 days per year, plus bank holidays and discretionary days to be taken in non-term time
01/10/2023